Are you looking to implement a new LMS and need help understanding the process from beginning to end? Yeah, you’ve come to the right place. In this post, we’ll tell you how to do your LMS implementation effectively.
1. Choose The Right LMS Implementation Team
Your LMS is likely to interface with many operations within your company. When building a team to oversee the LMS implementation process, connect team members from the various departments, such as HR, IT, and learning and development.
If your LMS deals with external partners, such as channel partners or contractors, add those individuals to the team. Experts advise keeping the small team to ensure that the LMS implementation process remains highly focused.
Once you join your team, set up individual roles. Here are some vital members:
- Team Leader: The leader manages the completion of the implementation process, interacts closely with the provider, and deals with any issues that arise.
- Project Manager: The project manager keeps track of all significant milestones in the implementation process to ensure that all deadlines are met.
- Online Learning Specialist: Your legacy training platform contains most of your online learning tools and courseware. The online learning specialist manages the transfer or development of content to the new system during implementation.
- L&D Administrator: This person manages the L&D program to ensure that LMS achieves organizational goals through a class organization, certification, compliance, and user reports.
- IT Expert: Since implementation needs a high level of technical expertise, an IT expert manages the integration of other systems within your organization.
The LMS platform partner works closely with the team members throughout the implementation process. Be transparent in your communications and dealings to ensure a smooth implementation process.
2. Develop An LMS Implementation Timeline And Plan
How long the implementation process takes depends on which type of LMS you choose. An on-premises LMS installed on your server can take longer than the hosted or cloud-based LMS in which the system is hosted on the vendor’s server. The vendor or the IT department will provide a sound estimate of the time required for the implementation.
The number of user accounts and applications that you plan to move to and integrate with the LMS also affects the timeline for implementation. Schedule enough time for each benchmark to be reached before the actual launch.
3. Get Ready For Data Migration
How long the migration process takes depends on which type of LMS (Learning Management System) you choose. An on-premises LMS (Learning Management System) installed on your server may take longer than the hosted or cloud-based LMS (Learning Management System) in which the system is hosted on the vendor’s server. The vendor or your IT department can provide a fair estimate of the time needed for migration.
The number of user accounts and applications that you plan to move to and integrate with the LMS also affects the timeline for LMS implementation. Be realistic with the timeline and schedule enough time to reach each benchmark before it is launched.
Regardless of whether you are switching from legacy LMS or implementing LMS for the first time, the key decision centers on which classes, data, and instructional assets are to be transferred to the new system.
Transfer only the classes and data required for the upgraded LMS and archive the rest of it. Please contact your legal department to see which files are to be kept. (Class completion records and prior learning records fall into that category.)
If you are switching from a legacy LMS to a new one, have your IT specialist review your training assets to ensure they can be integrated into the new LMS. Even if your LMS is SCORM-compliant, classes need to be changed to operate on a new system.
4. Do A Trial Run And Provide Training To Your Employee
Before completing the implementation process and officially launching the new system, evaluate the new LMS with a group of hand-picked users—either internal employees or extended business users, such as channel partners or contractors.
Prepare a test case for the preliminary trial that the administrators and users are willing to work through. Note any issues that occur and report them to the team members and the vendor.
Offer a training program to stakeholders who can use the learning management system. Again, your provider will provide instructions on which training options are available; make sure to find out whether additional fees are involved.
Also, create an implementation roll-out plan with your vendor during this time. Alert all stakeholders about the launch and when this will happen.
5. Make The Switch To Your New LMS
Switching to the new LMS can be accomplished in several ways:
- A complete changeover was done overnight.
- A gradual phase-out of the old LMS and phase-in of the new system.
- Run both systems similarly before the changeover.
Alert your colleagues about the latency period that is likely to occur between when the old system goes offline and the new LMS is live. Discuss the best LMS implementation switching process for your needs with your LMS provider and team.
I would suggest running both systems in parallel, preserving data integrity and giving users a chance to feel more comfortable with the new system. After you have secured the switchover date and all parties are ready, make a complete switch to the new LMS.
Also, read 9 Reasons Why An Organization Needs an LMS
6. Evaluate And Debrief
Once the implementation process has been completed and the new system has been in operation for some time, assess how it works. Highlight any technological problems that might have stopped the launch from taking place and fix them.
As you complete your implementation, carry out the following Assessments: assess how most users have logged into the system and how they have progressed through it. Have they completed the classes? How did they score? Scores and user satisfaction fail to provide a full image of how well LMS has performed its organizational goals. These statistics initially provide insight into the technical academic performance of the LMS, including page uploads, upload time, and overall user experience.
The implementation process does not stop at the time of launch. You should continue to develop the system, optimize content, add more classes, and aim to improve the user experience for as long as the LMS is in operation.
So, there you have six steps to successfully implement the LMS (Learning Management System). Do you have any other ideas, methods, or strategies that you would like to share with our readers? If so, please leave them in the comment section below.